Why choose project management in SharePoint?

A project management tool in SharePoint costs less than the alternative

SharePoint is a market-leading collaboration platform that many organisations already have access to through Microsoft 365.

Some use the platform more effectively than others, but however you use SharePoint today, you will get value from extending it to cover your organisation’s project management.

The alternative is to buy a stand-alone project management solution, with the licence and operating costs that brings.

By using SharePoint you avoid duplicating users, files and work in a third-party system. Everything you work on stays in Microsoft 365.

Project 365 integrates with your existing SharePoint Online tenant, so you keep control and ownership of your own files and data.

The licence cost includes all upgrades and maintenance, and is far lower than the licence price you would pay for a stand-alone project solution.

Much of what you need is already in SharePoint

SharePoint is a well-established product with a lot of advanced out-of-the-box functionality. With Project 365 we use the built-in functionality and complement it with tailored solutions. That is how you really get the potential out of standard SharePoint.

Functionality for collaboration and for gathering documents is the core of SharePoint, and that alone covers many of the needs of a project management tool:

• Templates for Word, Excel, PowerPoint etc.
• Document libraries
• Co-authoring of files
• Version history on files
• Project groups in Teams
• Pages with their own menus and content structure

SharePoint is a collaboration solution – not only for cooperation between employees, but also for interaction between the applications in Microsoft 365.

Much is already in place here for good collaboration in projects, and between systems.

SharePoint is a platform for business value

Digital platforms are meant to be a foundation for developing applications, processes and services that create value for the organisation. SharePoint is a digital platform designed for organisation-specific customisation and further development.

SharePoint is also an excellent platform for integrations with other IT systems, and that is where the project management tool really comes into its own. With integrations to your ERP, accounting, quality management, risk, non-conformance and reporting systems, the project management tool becomes a hub that gathers and processes all essential project information.

You can keep your good business systems

Good project management requires good control of many different aspects of a project. There are many areas of responsibility, and you often use several business systems and applications for planning, quality, risk, documentation, stakeholder management, communication and follow-up of hours and costs, to name a few.

It is rare to find one system that covers every need in a project equally well. As an IT company, we do not see this as a weakness. On the contrary, we support the idea that software products should focus on developing further in the domain where they are best.

A project management tool in SharePoint should not replace your good business systems – it should act as a hub that gathers all essential project information from them, so that project managers and project members alike get a complete overview in one place.

Whichever business systems the data comes from, in Project 365 all users work in the same familiar interface.